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Assistant Corporate Services Manager at Lafarge Africa Plc.

by Area Talk

Job Summary:

To assist Corporate Services Manager to oversee the relationship between the organization and its vendors or clients, help to fulfill corporate events or marketing needs and help to implement company-wide structure and protocol. To manage the provision of quality services that reflects the organisation’s core values.

Responsibilities:

  • Undertake day-to-day facilities tasks including the continued operation of the organization facilities through a cost effective and efficient maintenance program.
  • Support the Corporate Services Manager with the smooth delivery of facility related projects and activities.
  • Ensure the organization operates its facilities in a sustainable manner by continuous monitoring and introduction of sustainable practices.
  • Support the Corporate Services Manager with the continued management of organization’s property portfolio and advise of critical dates/activities as required.
  • Correspond with key suppliers and contractors to undertake maintenance, installation and removal of facilities fixtures and fittings and/or furnishings as required.
  • Ensure that service levels are maintained with key suppliers and issues are considered and acted upon in a timely and professional manner;
  • Provide support for other Corporate Services teams across locations to meet service deadlines/tasks as required.
  • Management of corporate relationships with service providers (housing, immigration, visas, travels) ensuring activities are fully compliant with Business Code and local legislation.
  • Manages day-to-day service requests from stakeholders and customers (day-to-day administrative management of the employee life-cycle)
  • Track the use of office consumables – stationery and refreshments – highlighting any unusual trends.
  • Periodic canteen inspection and ensure 100% compliance with H&S/food handling requirements
  • Follow up with Procurement, vendor and Finance departments for prompt delivery and payments to Service Vendors.
  • Preparation and making ready available office/residential space for new and existing staff. Immigration Matters
  • Ensure monthly NIS returns are completed on time and correctly.
  • Ensure proper documentation maintained for all expatriates

Technical / Functional Skills:

  • Understanding of facilities management and the building/construction industry.
  • Understanding of document storage requirements, policies and procedures.

Behavioral Competence:

  • Work independently following instructions;
  • Respond confidently and professionally to face to face and phone enquires;
  • Be able to deliver projects on time and within budget;
  • To manage work priorities;
  • Good verbal and written communication skills
  • Good customer service skills
  • Good organizational ability
  • Good team player

Requirements:

  • A minimum of a bachelor’s degree or equivalent
  • Professional certification in Facilities Management would be an advantage
  • 2-3 years working in a large organization in a similar role
  • Experience in any area of corporate services i.e. vendor management, facilities, events, would be an advantage

Method of Application

Interested and qualified candidates Should Click Here to Apply online.

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