Fresh Vacancies at Charter House Lagos

About

Charterhouse Lagos is the first British independent school in West Africa and member of the Charterhouse family of schools, one of the most prestigious British academic institutions with over 400 years of educational excellence. Charterhouse Lagos, a truly exceptional new independent school in the heart of Nigeria’s economic capital.

We are recruiting to fill in the following positions:

1) Data and MIS Manager

Job Summary

The ideal person will work across the school functions to ensure the effective and efficient operation of iSAMS, and other systems, including business analysis, maintenance of content, setting up forms and reports, monitoring the consistency and quality of data, providing support and training to Teaching and Business staff, coordinating upgrades, and managing the relationship with third-party suppliers. Given the nature of the data held within the school, a high regard for Data Protection will be required. There will be close integration and cooperation with the IT department.

Responsibilities:

• Establish and maintain data governance policies, procedures, and standards to ensure data integrity, privacy, and security.
• Develop and implement data collection strategies, ensuring data quality, accuracy, and completeness. Manage data storage, backup, and retrieval processes.
• Design, develop, and maintain management information systems to provide timely and accurate reports for various departments within the organization.
• Collaborate with various departments to understand their data needs and provide support for data-related projects and initiatives.
• Implement data security protocols and ensure compliance with data protection regulations, such as GDPR, the NDPA 2023 (Nigeria Data Protection Act 2023), and the Nigeria Data Protection Regulation 2019 or other relevant data privacy laws.
• Oversee the selection and management of data management software and tools, ensuring they meet the organization’s needs.
• keeping an up-to-date record of all software used by the school, and ensuring license renewals are always reviewed for relevance and value for money.

Requirements

• Bachelor’s degree in computer science, Information Technology, Data Management, or a related field.
• Master’s degree (desirable).
• The applicant must be highly personable and have the ability to explain technical issues to non-technical people.
• It is essential that the successful applicant be adept in all Microsoft Office packages, especially Excel & Word.
• Experience of working in a school and with school systems is desired but training will be provided for the successful candidate.
• Have an adaptable and approachable working style, significant attention to detail, and the ability to prioritise their workload in a busy environment.
• Proven experience in data management, database administration, and MIS development, in particular, previous use of ISAMS is preferred.
• Knowledge of data analysis tools.

2) Junior IT Technician

Job Summary

Responsible for providing technical support, the role involves troubleshooting hardware and software issues, assisting in network management, and supporting various IT projects. Ideal for technically skilled individuals, this position requires problem-solving abilities, strong communication skills, and a keen interest in IT developments. The technician will work in a dynamic, collaborative environment, offering ample opportunities for professional growth. This position is well-suited for those eager to build a career in information technology and contribute to the efficient operation of our IT systems.

Responsibilities:

• Act as the initial point of contact for IT-related queries.
• Provide prompt assistance in diagnosing and resolving hardware, software, and network issues.
• Manage the reimbursement process for staff and faculty, ensuring compliance with school policies and proper documentation. Assist in maintaining LAN and Wi-Fi networks.
• Troubleshoot network connectivity issues and collaborate with senior IT staff to resolve complex problems.
• Assist in the month-end closing process by preparing accounts payable reconciliations and supporting schedules. Set up workstations, including computers and peripheral devices.
• Install, configure, and update software applications, ensuring they are free of viruses and
• malware
• Create and maintain user guides and documentation to help staff troubleshoot common issues.
• Support the implementation of cybersecurity measures.
• Collaborate on IT projects, such as system upgrades, migrations, or the rollout of new applications.

Requirements

• Diploma or bachelor’s degree in information technology, Computer Science, or related field.
• Up to 1-2 years of experience in an IT support role (fresh graduates with relevant internships or project experience may also apply).
• Strong understanding of computer systems, mobile devices, and other tech products.
• Familiarity with Windows environments, as well as basic understanding of network protocols (TCP/IP, DNS).
• Familiarity with MS365 applications and administrative services.
• Ability to multitask, prioritize, and manage time effectively.
• Excellent problem-solving skills and a strong customer service orientation.
• Effective communication skills, both written and verbal.

3) Government Liaison & Protocol Officer

Job Summary

The ideal candidate will work Full-time, 5 days a week, with occasional evenings and weekends for special events. This position requires a nuanced understanding of Lagos State government structures, protocols, and local business practices.

Responsibilities:

• The officer will be responsible for facilitating effective communication and maintaining robust relationships between Charterhouse Lagos and various government entities at the local and state levels.
• Cultivate and sustain strong relationships with Lagos State government officials, departments, and agencies. Serve as Charterhouse Lagos’s primary representative in all government interactions.
• Ensure Charterhouse Lagos’s compliance with Lagos State and Federal laws and regulations at all levels. Stay informed about legislative and regulatory changes within the Nigerian context that could impact the organization.
• Coordinate and manage visits from government officials, adhering to official protocols. This includes organizing meetings, preparing agendas, and ensuring that cultural norms and governmental protocols are respected. Ensure that any government visit is officially recorded.
• Communicate Charterhouse Lagos’s positions on various issues to Nigerian government stakeholders at the direction of the Director. Develop and submit official correspondence, policy briefs, and reports in a manner that aligns with local requirements and governmental procedures.
• Assist with coordinating and organising events involving government participation. Ensure that they meet both Charterhouse Lagos’ and Nigerian government’s protocol standards.
• Establish and maintain a network of contacts within the Nigerian government to facilitate efficient communication and operations.

Requirements

• Appropriate bachelor’s degree.
• Proven experience in a similar role, with a strong emphasis on government liaison or protocol management within the Lagos State context.
• Comprehensive understanding of Lagos State government structures, processes, and cultural nuances. Prior experience with the Ministry of Education would be helpful.
• High level of integrity, professionalism, and understanding of business ethics.
• Excellent verbal and written communication skills, with proficiency in English and Yoruba being essential.
• Proficiency in Microsoft Office Suite.

4) Assistant Procurement Officer

Job Summary

The ideal candidate will work Full-time, on-site, 5 days a week, with occasional evenings and weekends for special events. The role includes implementing procurement policies, procedures, and best practices to ensure regulatory compliance and achieve cost effective outcomes.

Responsibilities:

• The Assistant Procurement Officer supports the organization by efficiently sourcing, negotiating and acquiring necessary goods and services.
• Support procurement processes, including vendor identification, evaluation, and selection.
• Evaluate vendor performance and provide feedback to the procurement team.
• Prepare reports on procurement activities, including cost saving.
• Identify and mitigate procurement-related risks.
• Conduct market research to identify potential suppliers and stay informed about industry trends.

Requirements

• Bachelor’s degree in business administration, Economics, Supply Chain Management, or a related field.
• Two years’ experience in procurement, inventory management or supply chain Management.
• Knowledge of procurement requirements, policies, and best practices.
• Strong negotiations and communication skills.
• Strong attention to detail and accuracy.
• Strong interpersonal relationship- building skills.
• Familiarity with education-specific accounting software

5) Accounts Receivable Accountant

Job Summary

The ideal person will work Full-time, on-site, 5 days a week, with occasional evenings and weekends for special events. The role involves collaborating with various departments, maintaining financial records, and implementing effective accounts receivable practices. This role will be one of 2 or 3 members of staff within the Finance Team and will be required to assist with set up process and procedures in this new role.

Responsibilities:

• The Accounts Receivable Accountant will be responsible for managing the school’s receivables, ensuring accurate and timely recording of financial transactions related to student tuition, fees, and other revenue streams.
• Generate and distribute accurate and timely invoices for tuition, fees, and other school-related charges.
• Receive and process incoming payments, including checks, electronic transfers, and credit card transactions.
• Regularly reconcile accounts receivable ledger to ensure accuracy and resolve discrepancies.
• Prepare regular financial reports related to accounts receivable, providing insights into the school’s financial health.
• Stay updated on changes in relevant financial regulations and adapt processes accordingly.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience in accounts receivable or similar financial role.
• Strong knowledge of accounting principles and practices
• Strong attention to detail and accuracy.
• Ability to work collaboratively in team-oriented environment.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office, especially Excel.

6) Inventory Officer

Job Summary

The ideal person will work Full-time, on-site, 5 days a week, with occasional evenings and weekends for special events. This role involves maintaining accurate records, coordinating stocks movements and ensuring efficient inventory control processes.

Responsibilities:

• The inventory officer is responsible for overseeing, managing the organization’s inventory levels and collaborates with other departments to meet inventory needs and contribute to optimizing stock levels.
• Monitor stock movement and conduct regular stock counts to reconcile discrepancies.
• Process and coordinate incoming and outgoing shipments.
• Work closely with the procurement team to ensure timely and accurate delivery of goods.
• Conduct regular quality checks.
• Organize and optimize warehouse spaces to accommodate inventory efficiently.
• Utilize inventory management software and tools to streamline processes.

Requirements

• Bachelor’s degree in business administration, Economics, Supply Chain Management or a related field.
• Utilize inventory management software and tools to streamline processes.
• Proven experience in store keeping, inventory management or supply chain management.
• Familiarity with inventory management software and systems.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication skills.

7.) Accounts Payable Accountant

Job Summary

The ideal person will work Full-time, on-site, 5 days a week, with occasional evenings and weekends for special events. The role involves managing invoices, interacting with vendors, maintaining timely and accurate financial records, and implementing effective accounts payable practices. This role will be one of 2 or 3 members of staff within the Finance Team and will be required to assist with setting up processes and procedures in this new role.

Responsibilities:

• The Accounts Payable Accountant will be responsible for ensuring the efficient processing of financial transactions related to accounts payable.
• Receive, review, and process invoices related to school expenses, ensuring accuracy and adherence to budget allocations.
• Schedule and prepare payments for approved invoices, taking into account the school’s payment policies and available budget.
• Establish and maintain positive relationships with vendors, addressing inquiries and resolving issues promptly.
• Collaborate with relevant school staff to verify and process reimbursements for approved expenses. Oversee the creative development and production of communication materials.
• Process payments related to student activities, such as field trips, extracurricular activities, and special events
• Qualification and Knowledge: Identify opportunities for process improvements within the accounts payable function, collaborating with the finance team to enhance efficiency.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience in Accounts Payable or a similar role.
• Strong knowledge of accounting principles and practices
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills
• Excellent organizational and time management skills
• Proficient in Microsoft Office, especially Excel

8.) School Dining Room Supervisor

Job Summary

The Primary responsibilities will include supervising the queue of children entering the dining hall, overseeing food service, managing clearing away, and providing supervision of cleaning activities.

Responsibilities:

• Maintain a proactive presence in the dining hall to ensure smooth operations and adherence to established guidelines.
• Organize and manage student queues during mealtimes to minimize wait times and maintain order.
• Oversee cleaning activities within the dining hall to ensure high standards of hygiene and sanitation are always maintained.
• Interact with students in a friendly and professional manner while serving meals, addressing any concerns or special dietary requirements as necessary.
• Prepare and submit detailed reports on weekly food service activities, including feedback from stu-dents and staff, inventory levels, and any operational issues encountered.
• Adapt to a flexible schedule, including evenings, early starts, and one weekend day per week during term time. Collaborate with the team to ensure adequate coverage during peak times.

Requirements

• Bachelor’s degree in hospitality management, Culinary Arts, Supply, or a related field.
• Previous experience in hospitality supervisory roles, preferably in a school or institutional setting.
• Knowledge of food safety and sanitation regulations.
• Knowledge of relevant regulations in the education sector.
• Experience working with school administrators and faculty.
• Ability to work independently and as part of a team.

9.) Personal Assistant to Head of Primary

Job Summary

This role is primarily responsible for providing comprehensive administrative support to facilitate the efficient operation of the Primary School leadership.

Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders, including parents, staff, and students, effectively managing inquiries and requests.
• Coordinate and facilitate communication between the Head of Primary and various departments within the school community.
• Manage the Head of Primary’s calendar, scheduling appointments, meetings, and school-related events.
• Draft and prepare correspondence, reports, and presentations on behalf of the Head of Primary, ensuring accuracy and adherence to established standards.
• Arrange and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audiovisual requirements.
• Coordinate parent-teacher meetings, student conferences, and other school events to foster engagement and collaboration.
• Assist in maintaining student records, academic transcripts, and other documentation in compliance with school policies and regulations.

Requirements

• Bachelor’s degree in education, Business Administration, or a related field preferred.
• Proven experience (3 years) as a Personal Assistant or Administrative Assistant, preferably in an educational or academic setting.
• Excellent organizational and multitasking abilities; keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
• Proficiency in computer applications, including Microsoft Office Suite and school management software.
• Knowledge of educational policies, procedures, and regulations is desirable.

10.) Personal Assistant to the Director / Founding Head

Job Summary

This role is primarily responsible for providing comprehensive administrative support to facilitate the efficient operation of the School’s Administration and Operations.

Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders, effectively managing enquiries and requests.
• Coordinate and facilitate communication between the Director, the Senior Leadership Team and various departments within the school community, as well as the wider community.
• Manage the Director’s calendar, scheduling appointments, meetings, and school-related events.
• Draft and prepare correspondence, reports, and presentations on behalf of the Director, ensuring accuracy and adherence to established standards.
• Arrange and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audiovisual requirements.
• Attend meetings as required with or on behalf of the Director, record minutes, and follow up on action items to ensure timely resolution.

Requirements

• Bachelor’s degree in business administration or a related field preferred.
• Proven experience (5 years) as a Personal Assistant or Administrative Assistant.
• Excellent organizational and multitasking abilities; keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
• Proficiency in computer applications, including Microsoft Office Suite.
• Knowledge of educational policies, procedures, and regulations is desirable.

11.) Personal Assistant to Director of Teacher Training and Professional Development

Job Summary

This role is primarily responsible for providing comprehensive administrative support to facilitate the efficient operation of the school’s professional development provision.

Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Manage the Director of Teacher Training and Professional Development’s calendar, scheduling appointments, meetings, and school-related events.
• Draft and prepare correspondence, reports, and presentations on behalf of the Director of Teacher Training and Professional Development, ensuring accuracy and adherence to established standards.
• Arrange and coordinate meetings, conferences, and events, including logistics such as venue booking, catering, and audiovisual requirements.
• Assist in maintaining positive relationships with staff by providing support and guidance on professional development matters.
• Assist in maintaining professional development records, PD transcripts, and other documentation in compliance with school policies and regulations.

Requirements

• Bachelor’s degree in business administration or a related field preferred.
• Proven experience (3 years) as a Personal Assistant or Administrative Assistant, preferably in an educational or academic setting.
• Excellent organizational and multitasking abilities; keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact effectively with diverse stakeholders.
• Proficiency in computer applications, including Microsoft Office Suite and school management software.
• Knowledge of educational policies, procedures, and regulations is desirable.

Method of Application

Interested and qualified applicants should Click Here to apply online